Executive Assistant

• To provide comprehensive administrative and organizational support to the executive, ensure effective coordination with internal and external stakeholders, and enhance the efficiency of the executive’s daily operations.

Key Responsibilities:

• Plan and manage the executive’s schedule, maintain calendar, prioritize tasks, and filter incoming requests (acting as a “gatekeeper”);
• Organize meetings, appointments, and negotiations: prepare materials, take minutes, and monitor follow-up actions;
• Draft, edit, and register business correspondence, presentations, and official documents;
• Coordinate business trips, travel arrangements, and participation in governmental and industry-related events;
• Monitor the execution of delegated tasks and ensure timely submission of reports;
• Manage document circulation and archiving processes;
• Ensure confidentiality and secure handling of sensitive information;
• Prepare briefing papers and executive summaries for meetings and negotiations;
• Draft speeches, presentations, and public communication materials for the executive;
• Provide preliminary oversight of the executive’s budget (travel, representation, expense reports);
• Facilitate communication and coordination with government bodies, key partners, and VIP guests, ensuring adherence to protocol;
• Work efficiently with calendars, CRM systems, and corporate IT tools;
• Use modern digital tools (Teams, Zoom, SharePoint, AI tools) to improve operational efficiency;
• Support communication between the executive and the team (greetings, KPI updates, internal messages);
• Oversee implementation of decisions and tasks in cross-functional projects.

Ensure compliance with ISO standards and internal regulations.

Interested candidates can apply by clicking the link provided in the "Apply" button.