Executive Assistant

To provide comprehensive administrative and organizational support to the executive, ensure effective coordination with internal and external stakeholders, and enhance the efficiency of the executive’s daily operations.

Key Responsibilities:

• Plan and manage the executive’s schedule, maintain calendar, prioritize tasks, and filter incoming requests (acting as a “gatekeeper”);
• Organize meetings, appointments, and negotiations: prepare materials, take minutes, and monitor follow-up actions;
• Draft, edit, and register business correspondence, presentations, and official documents;
• Coordinate business trips, travel arrangements, and participation in governmental and industry-related events;
• Monitor the execution of delegated tasks and ensure timely submission of reports;
• Manage document circulation and archiving processes;
• Ensure confidentiality and secure handling of sensitive information;
• Prepare briefing papers and executive summaries for meetings and negotiations;
• Draft speeches, presentations, and public communication materials for the executive;
• Provide preliminary oversight of the executive’s budget (travel, representation, expense reports);
• Facilitate communication and coordination with government bodies, key partners, and VIP guests, ensuring adherence to protocol;
• Work efficiently with calendars, CRM systems, and corporate IT tools;
• Use modern digital tools (Teams, Zoom, SharePoint, AI tools) to improve operational efficiency;
• Support communication between the executive and the team (greetings, KPI updates, internal messages);
• Oversee implementation of decisions and tasks in cross-functional projects.