Administrator, Government Programs

Reporting to the Advisor to Vice-Rector of Academic Affairs for Executive Education, Program Administrator is responsible for supporting the daily operations and effective execution of executive education programs, maintaining high standards of delivery, and ensuring administrative excellence. This role involves direct communication with participants, logistical coordination, and data management, as well as supporting the continuous improvement of program offerings based on client and participant feedback.

Major Duties and Responsibilities: 

• Responsible for diplomatic training programs’ for Azerbaijani and Foreign diplomats funded by the Ministry of Foreign Affairs (MFA), as well as other training programs for Government Agencies;
• Developing proposals and program budgets meeting specific MFA and other Government Agencies requests;
• Responsible for assessment of the specific training needs of the target audience in Government (MFA);
• Working closely with ADA University faculty and visiting faculty on program design, delivery, and evaluation;
• Acting as purchase requester in Banner System. Coordinating and keeping track of payment procedures (receivables and payables);
• Overseeing quality control throughout the entire diplomatic training programs;
• Monitoring, evaluating, and reporting progress on program implementation to the immediate supervisor on a regular basis;
• Communicating with the MFA and other Government agencies (if its needed) on a regular basis and responding to their requests for new diplomatic training programs;
• Maintaining the database of all diplomatic training programs;
• Developing mid-term and annual reports to be submitted to the immediate supervisor;
• Working closely with the Marketing and Communication Department on developing marketing materials (brochures, website, etc.) in compliance with ADA University branding;
• Facilitating workshops and seminars for MFA and other Government Agencies;
• Supporting the ADA Universities mission and vision with respect to the assigned programs; as well as, representing ADA University in various public events and meetings internally and externally;
• Participating in identifying long-term objectives of diplomatic training programs and development of action plans to accomplish those objectives;
• Performing all other related duties as assigned by the immediate supervisor.

Please follow the link in the Apply for job button to apply for this position. Only shortlisted candidates will be contacted for further recruitment process.